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Practical Text Manipulation using MID LEFT RIGHT FIND Functions in MS Excel

Text manipulation is one of the great features of MS Excel. It has a lot of built-in functions to extract desired values from a text. By using different combinations of these functions we can create a complex formula.

I have listed a few practical examples which are very useful.

Extracting a Door number from an address text.

8314 W. Galvin Lane West Des Moines, IA 50265

68 4th Ave. Neptune, NJ 07753

8 Oklahoma St. Ladson, SC 29456

I will use the LEFT and FIND functions to extract the Door number of an address.

=LEFT(B4,FIND(" ",B4))

Here I am using the delimiter space (" "). The formula first finds a space character which appears after the door number. Then extracts the value whatever if at the left side of the first space.

Extracting a ZIP code from an address

Generally, the ZIP code will at the end of the address. Using the RIGHT function, we can extract the ZIP code

=RIGHT(B9,5)

Extracting a specific number from anywhere in the text

Suppose, from the below text I need to extract the dollar amount Which may be present anywhere in the text. For this, I will use multiple functions. For better understanding and for clear visibility, I have separated the functions. If you understand them clearly then you can create your own complex formula.

I had $100 in my pocket
bought 2 pens for $1 each
Spent $50 for snacks.
Now I have $48 left

First, identify the starting position of the Dollar symbol.

=FIND("$",B10)

Then identify the next

Then identify the next space after the Dollar symbol and the digits using the below functions

=FIND(" ",B10,FIND("$",B10))

Finally, extract the context between the first index, tha is a dollar sign and the space character after the amount. For this, I am using the mid function

=MID(B10,C10,D10-C10)

Extracting the names from a text

The below data has names mixed with some other text. The left part does not have any unwanted text. So we don't have to worry about the left part. But the right portion has other text and we want to remove that. The text marked in red are to be removed.

John Smit (IT Dept)
Krishh J (Sales)
Priore Priore (Software)

Lucy S (Sales)

It is very clear that we need to extract the text up to the first "(" symbol. This is can be done using a FIND and MID functions. Note the -1 at the end of the formula. This is to exclude the "(" character. Because the FIND function will return the position of the "(". But we don't need it.

=LEFT(B17,FIND("(",B17)-1)

Practical examples on MS Excel date functions

MS Excel has an amazing set of Date and Time functions. By tweaking these functions, we can create a complex and useful formula. I am trying to list down a few practical examples particularly on the Date part, which will be very useful for a moderate to advanced Excel user.

How to find the end of the month for a given date

Note that EOMONTH will return a serial number. You have to change the format to date format.

=EOMONTH(TODAY(),0)

=EOMONTH(DATE(2018,10,10),0)

How to find the number of days remaining in a month

This is useful for interest calculation on first and last month on any type of loan repayment schedule.

Use DAYS, EOMONTH, and DATE functions.

=DAYS(EOMONTH(TODAY(),0),DATE(2018,10,10))

Number of days remaining in this month or current month

=DAYS(EOMONTH(TODAY(),0),TODAY())

Find the number of months between two dates

In other words, find the date difference in terms of months. DATEDIF is one of the very useful formulas in MS Excel. It will take 2 parameters, the first parameter is the date and the second parameter is the unit. A unit may be Y, M, or D each constitutes Years Months and Days.

=DATEDIF(TODAY(), DATE(2019,1,10), "M")
=DATEDIF(TODAY(), DATE(2019,1,10), "Y")
=DATEDIF(TODAY(), DATE(2019,1,10), "D")

If you want to calculate the non-cumulative difference use these options.

"MD" - Ignores the Year and Month.
"YD" - Ignores the Year
"YM" - Ignores the Year

How to construct a date using Day, Month and Year

DATE formula returns a date value. Takes 3 parameters - day, month, and year. This formula is useful whenever you want to construct a date from different formats or from a text value. Before using this formula to extract date value from a text, you need to parse and get the individual DAY, MONTH, and YEAR values. I will discuss more on this later

Syntax:

=DATE(YEAR, MONTH, DAY)

=DATE(2018,10,10)

A practical scenario where the DATE function is useful. You have the date but you only want to change the Month.

=DATE(YEAR(B2), 12, DAY(B2))

How to get the first and last day of a month

First day:

=DAY(EOMONTH(TODAY(),-1)+1)

The above formula finds the end of the month of the previous month and adds one day to the date and then returns the day of the date value.

Last Day:

It is very simple to find the last day of a month using EOMONTH function

=DAY(EOMONTH(TODAY(),-1))

EOMONTH takes 2 parameters, Date and Month. The month value will be positive for future dates and negative for past dates, 0 for the current month.

0 - for the current month
-1 - previous month
3 - the 3rd month from now

How to convert month number to month name

Using the TEXT function, the month name can be extracted from a date value. Note the different formatting options and outputs.

=TEXT(TODAY(),"mmmm")
=TEXT(TODAY(),"mm")
=TEXT(DATE(2018,1,1),"m")
=TEXT(DATE(2018,1,1),"mm")
=TEXT(DATE(2018,1,1),"mmm")
=TEXT(DATE(2018,1,1),"mmm")

How to get the numerical value of a month text

Suppose I have a month value in the string format, say 'October', and I want this in numerical equivalent value 10. There is no readily available excel formula to get the numerical value of this string. We can use the below trick to get the numerical month value

In excel there is a shorthand to enter a date. By entering 1oct and then by pressing the enter key, we can get the date 1st October of the current year. Using this technique I will construct a formula to get the numerical value of text month value

=MONTH(1&LEFT(B24,3))

=MONTH(1&B25)

=MONTH(1&MID(B26,6,3))

How to get a Day, Month or a Year of a given date

It is very simple to extract a day, month, or a year from the date value. Just use the built-in Excel functions as shown below. These functions alone may not be that useful, but whenever you need to write a complex formula, these functions will be very helpful

=MONTH(TODAY())
=YEAR(TODAY())
=DAY(TODAY())

Convert any text into date format

If you have a date in a different format or the date is represented as text then is difficult to use that for any calculation purpose. First, you need to convert them into proper date format. You have to use different methods or techniques in different situations. I am giving a few examples here.

VBA Code to find a record in the MS word mail merge

MS Word mail merge has an option to navigate through the records. The below VBA code will help you to type and search the record within the MS word document area, you do not have to go to the menu bar.

This code first resets the document to the first record. This is required as the mail merge navigation is only forward. That means the VBA code cannot traverse backward.

Reads a text from TextBox which is placed within the document. If the keyword entered and the current record is matched, then the Active document is activated with the current record.

With ActiveDocument.MailMerge
.DataSource.ActiveRecord = wdFirstRecord
End With

Dim numRecord As Integer
Dim searchText As String
searchText = TextBox1.Text

Set dsMain = ActiveDocument.MailMerge.DataSource
If dsMain.FindRecord(FindText:=searchText, Field:="Name") = True Then
numRecord = dsMain.ActiveRecord
End If
End Sub

Watch the complete step by step tutorial

Download the Excel file and the word document from this link below

Download

VBA Code to copy and paste the Content from excel to word

There are situations where you may have to copy and paste some content from excel to word. And save the newly created document into disk. The below VBA code or a macro will help you to do that. It is a very simple code, it is being executed from MS Excel. The MS Word object Library should included. This library has to functionality to interact with MS word object.

To include MS word object library, go to Tools and then select References. Select the required object library as shown in the picture below.

To copy the VBA code follow the below steps

Open excel and make your table ready. This steps is as per your requirement.

Press Ctrl + F11, this will open a Visual Basic editor.

Click on insert and then module.

Module1 will appear if do not have any module. Paste the below code into this module

Go back to excel and your macro will appear under macros list. Select and click on Run to execute the macro.

Watch this video for more details explanation

Sub CreateWord()

Dim w

Dim d

Dim filename As String

'filename = "D:\\krishna\\youtube vidoes upload\\Marks Card " & Format(Date, "ddmmyy") & "_" & Second(Now())

filename = "D:\\krishna\\youtube vidoes upload\\Marks Card " & Sheets("marks_sheet").Range("G7:G7") & "_" & Sheets("marks_sheet").Range("G8:G8")

Sheets("marks_sheet").Range("a4:k25").Copy

Set d = CreateObject("Word.Application")

'If w Is Nothing Then

Set w = d.Documents.Add

d.Selection.Paste

d.Visible = True

'd.Selection.Paste ("new content")

Application.CutCopyMode = False

'ActiveDocument.Sections.Paste ("adsf")

d.ActiveDocument.SaveAs filename

Application.ScreenUpdating = True

Application.EnableEvents = True

Application.CutCopyMode = False

Set w = Nothing

Set d = Nothing

End Sub

Cleaning up private docker registry

The solution to cleaning the unused docker registry layers is not straightforward, there is nothing readily available from docker. As more and more docker layers are pushed and tagged, it may be possible that there are image layers that may not be required. These unnecessary layers will consume a lot of storage space. This page describes the way to delete unused layers without disturbing the registry.

I am going to explain how to clean up unused layers from docker registry using HTTP API V2

Docker HTTP API V2

More about HTTP API V2

The current version of the docker provides an option to interact with the images in the remote private registry using HTTP API version 2.

Few useful Digest APIs

List all the repositories available in the private registry

CATALOG

$ curl reg-server:5000/v2/_catalog

Output

------

{"repositories":["alpine","1_ubuntu_16.04","centos","centos6-build-test","centos6-build-qa","centos6-build-build","centos6-jenkins-agent","jenkins","squid-deb-proxy","ubuntu","ubuntu-build","ubuntu-build-agent","ubuntu_16.04"]}

Getting a list of layers used, and other metadata of a repository (image)

GET DETAILS

$ curl -k -v --silent -H "Accept: application/vnd.docker.distribution.manifest.v2+json" -X GET http://reg-server:5000/v2/ubuntu-jenkins-agent/manifests/latestrl reg-server:5000/v2/_catalog

OUTPUT

Output

------

* Trying 10.0.93.36...

* Connected to reg-server (12.0.33.1) port 5000 (#0)

> GET /v2/ubuntu-jenkins-agent/manifests/latest HTTP/1.1

> Host: reg-server:5000

> User-Agent: curl/7.47.0

> Accept: application/vnd.docker.distribution.manifest.v2+json

< HTTP/1.1 200 OK

< Content-Length: 5540

< Content-Type: application/vnd.docker.distribution.manifest.v2+json

< Docker-Content-Digest: sha256:d00e05048b4ef3d7e175d233a306f64175f1c716c755224984099c7e8cf0948

< Docker-Distribution-Api-Version: registry/2.0

< Etag: "sha256:d00e05048b4ef3d7e175d233a306f64175f1c716c7552245e14099c7e8cf0948"

< X-Content-Type-Options: nosniff

< Date: Fri, 06 Apr 2018 08:39:42 GMT

{

"schemaVersion": 2,

"mediaType": "application/vnd.docker.distribution.manifest.v2+json",

"config": {

"mediaType": "application/vnd.docker.container.image.v1+json",

"size": 17980,

"digest": "sha256:6c4e6280d347be4762dd77a20845ec69c4c1da3424195523765dfaeeecbffa22"

"layers": [

{