1. Defining named tables.
You can define a range as a table and give a name to it. Later you can use this name in a formula. You can also use these named tables in references.
Under formulas menu bar, select Define names. Then give a name to the tables, for example, Sales. Then select the range and select ok. After you create the named table, you can use the table name 'Sales' in the formula to calculate the sum.
Using autofill you can complete the series based on the current values. For example, if you want to fill multiple of a number, you can enter the first 2 number of the series and click on the autofill icon and drag down the column. In the newer version of the office, you will get multiple options.
The options are
This will repeat the already available items, instead of completing the series with the next numbers.
Completes the series with next values.
Fill format only
It will ignore the values. Just copies the format of the existing cells. It can alternate the colors based on the selection.
Fill without formatting
This will ignore the format but copies the value of the series.
3. How to get to the new line within a cell
As you know Excel is a spreadsheet tool, the basic building block is a cell. Unlike any word processing tool, if you press 'Enter Key' it will take you to the next cell. What if you want to enter to a new line within the cell. You can do that by holding 'ALT' key and pressing 'ENTER' key.
4. Data bars
If you want to represent your data visually amazing, you can use data bars. It is very simple and it looks very attractive. The data needs to be of numerical values. This is one kind of conditional formatting. You can create a bar horizontal graph just by applying a conditional format.
Select the range you want to apply the format. Go to Conditional formatting and select Data Bars. Under the gradient fill, select whatever color you want.
If you want the Data Bars in a separate column, then copy the values the next column. Apply the conditional format on the new column but not on the old column. Edit the condition formula and check the box 'Show Only Bars'
5. Paste special
Under the paste special you have options like transposing a the selected. That means you converted a row into column and column to row.
You can paste only the value if the source is a formula
You can paste only the formula, not the values.
You can also link destination cells the source cell. By this, you can make sure that any change in the source will also get affected in the destination.
6. Text to column
Suppose you have a bank statement in PDF format. If bring the statement into excel you will have a lot of options to analyze it. One example would be a BRS, Bank Reconciliation Statement. Import the statement to excel and apply formulas on the imported statement.
You can split the single line into multiple columns based on a specific delimiter. In the below example list folders and files has been extracted to a text file and it contains columns like date and time, type of the file and a name of the file and folder. Each of these columns can be split into separate columns in the excel. Once the data is in tabular form, it can be used for various analysis. In this case, you can sort the files based on their creation date or based on the names etc.
After converting a single line into multi-column
7. Autosizing a column width or row height.
By clicking on the line between 2 rows or a column, you can auto adjust the width of column or height of a row based on the content of that column or row.
8. Row and column selection shortcuts
|Ctrl + Space||To select the entire column|
|Shift + space||To select an entire row|
|Ctrl + Shift + Space:||The First click will select the filled range surrounded be the current cell. Second space press selects the entire worksheet.|
|Ctrl + shift + +||Insert a new row or a column|
|Ctrl + -||To delete a row or a column|